azlaplanningdocument

Planning

From AZLA Planning Document

PLANNING

GOAL: AzLA WILL IMPROVE ITS PLANNING PROCESS.

 

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I. OBJECTIVE: The Association will have a mission statement for the Association and each special interest group, division, and committee.

 

a. The Association will implement and market the mission statement. Reviews will be made as necessary.

 

RESPONSIBILITY: Planning Committee

BEGIN: Ongoing

COMPLETE: Ongoing

 

Pres-Elect 07 The mission statement is marketed through the brochure and website. Conference Committee will include the mission statement in the conference materials. 

 

b. The Planning Committee will work with each committee, special interest group, and division chair to develop mission statements that supports AzLA’s overarching mission statement

 

RESPONSIBILITY: Each committee, special interest group, and division within AzLA

BEGIN: Ongoing

COMPLETE: Ongoing

 

Pres-Elect 07 Each Committee,  Special Interest Group, and Division  needs to  review  their "Purpose" statements as listed in the handbook. These will be revised if needed and changed to a "Mission" statement.  

 

TLD 2008 TL Division is aiding, aliging and advocating for teacher librarians concerned with closing of libraries; providing alternative solutions to school districts other than cutting librarians and libraries. Aligning AASL 21^st Century Skills to ADE’s standards via a wiki at   http://azla.wikispaces.com/ sample wiki URL http://tldalignmentmatrix.pbwiki.com; correlates the new AASL standards with the 1998 Information Power standards: http://www.schoollibrarymedia.com/articles/correlations2008v24n6.html and ADE staff are interested in working on this goal for all Teacher Librarians.

 

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II. OBJECTIVE: The Association will conduct an annual forum to update the planning document.

 

Current Status: AzLA has conducted an annual planning forum since 1992.

 

a. A planning forum retreat will be organized and conducted annually.

 

RESPONSIBILITY: President-elect, Planning Committee

BEGIN: January annually

COMPLETE: Spring annually

 

Pres-Elect 07 Planning Forum was held May 25th, 2007.

 

b. Results of the planning forum will be written into the annually revised action plan and presented to the Executive Board for approval.

 

RESPONSIBILITY: President-elect, Planning Committee

BEGIN: Spring annually

COMPLETE: Ready for July meeting

 

Pres-Elect 07 Report will be given in detail at July Executive Board meeting.

 

 

c. The action plan will be reported annually to the membership through the newsletter, web page and email blast.

 

RESPONSIBILITY: President-elect, Planning Committee

BEGIN: Fall annually

COMPLETE: Fall annually

 

Pres-Elect 07 I will investigate the methods through which to dissmenate this information and do so.  Web page done, added link in newsletter.

 

d. Explore the idea of a virtual planning forum.

 

RESPONSIBILITY: President-elect

BEGIN: Summer 2006

COMPLETE: Spring 2007

 

Pres-Elect 07 The Planning Forum in 2007 utilized the Action Plan wiki to virtually add or change objectives and status of objectives. I will be sending out personalized emails to all members of the team that need to review the plan and check their areas of responsibility.

 

e. The status of the action plan will be reported at quarterly board meetings.

 

RESPONSIBILITY: President-elect

BEGIN: October 2006

COMPLETE: Ongoing

 

Pres-Elect 07 I would like to ask that each Committee Chair,  Division Chair, and SIG Chairs to report at quarterly board meetings directly regarding the items in the action plan either in person or via email.

 

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III. OBJECTIVE: Appoint committee of past conference chairs to evaluate conference planning process.

 

a. Appoint committee to explore alternative sites/schedules.

 

RESPONSIBILITY: President

BEGIN: November annually

COMPLETE: March annually

 

Pres-Elect 2007 A group of people including the current President, Pres-Elect, and Conference and Planning Committee members attended a walk through of the 2008/2009 conference location. Much discussion has occurred about other possible for locations in the years following 2009.

 

b. Develop/recommend planning process for who, what, when, where, why, and how conference happens.

 

RESPONSIBILITY: Immediate Past Conference Chairs Committee

BEGIN: After annual conference annually

COMPLETE: After annual conference annually

 

c. Present report to Executive Board.

 

RESPONSIBILITY: Immediate Past Conference Chairs Committee

BEGIN: First Executive Board meeting of the year annually

COMPLETE: First Executive Board meeting of the year annually

 

d. Review range of issues related to the conference; how often it should be held; how many programs are most appropriate; what type of a fund-raiser should be held at conference; survey like-sized library associations regarding how they conduct conferences. Present report and recommendations to the Executive Board.

 

RESPONSIBILITY: Immediate Past Conference Chairs Committee

BEGIN: After annual conference annually

COMPLETE: After annual conference annually